Purchases with terms Any agreements containing terms and conditions, or other such verbiage, including Maintenance Agreements, Software License Agreements, etc., requiring signature must be forwarded to Procurement Services where they will be reviewed and signed. Quotations are encouraged whenever possible. Training on Procurement policy is available in person at Elmore Hall, Purchasing 101 (class PRO305 in myTraining), and on-line through myTraining for the requisitioning system and PCard. Texas. Purchases from Small and Minority Business Enterprises. /, Planning for contracts awarded to Indigenous businesses, Required withholding from amounts paid to non-residents providing services in Canada, Directive on the Management of Communications, Guidance for Drafters of Treasury Board Submissions, Treasury Board of Canada Secretariat Public Enquiries, Final Agreements relating to Comprehensive Land Claims and Self-Government, Aboriginal and Treaty Rights Information System, Agreement Between the Inuit of the Nunavut Settlement Area and Her Majesty the Queen in Right of Canada, Policy Notices and Treasury Board CircularsContracting page, TPSGC.PAApprovisionAutochtone-APIndigenousProc.PWGSC@tpsgc-pwgsc.gc.ca, Applies to call-ups against a standing offer established by Public Services and Procurement Canada. 200 Texas Street stream Procurement and Contracting is responsible for the procurement of all goods and services that are not related to construction. Any purchases from State Contracts over $50,000 require School Board approval. Volume 2. l. .connected button { The deliberate attempt to split orders, where the purpose is keeping the total cost of each order below bid or quote limits, and failure to combine orders when practical for the interest of economy, is an evasion of the University Procurement Directives. A contract or contractual arrangement may be entered into without the approval of the Treasury Board, if the amount payable, including all applicable taxes, fees and amendments, does not exceed the stated limit in Policy on the Planning and Management of Investments Visible damage shall be noted on the freight companys receipt at the time of delivery. SUPPLY CHAIN INVENTORY MANAGEMENT . width: 35%; Motor Vehicles see UF Regulation 3.020 and, the Procurement website for additional information on. Emergency contracting limits are subject to the goods delegations, including those for emergency provisions where specified, from Public Services and Procurement Canada and Shared Services Canada, as applicable. Click here if you have any questions or suggestions regarding the accessibility of this site or ADA Compliance. Competitive construction contract for facilities up to: Architectural and engineering services for: Non-competitive services contract in support of an official visit to a foreign country by the Prime Minister of Canada and/or the Governor General of Canada up to $900,000, Competitive security services contract for the purpose of Canadian missions abroad up to $10,000,000. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Includes services with a railway, telegraph, telephone, or power company for permission to attach wires to poles belonging to the company. Prairie Farm Rehabilitation Act Each requisition should contain only those items that may be purchased from the same vendor. referrer. Thresholds for contracting in the background-color: rgb(255 255 255 / 15%); %PDF-1.5 % Once CRA has finalized their guidance on the use of the Form T2200, Declaration of Conditions of Employment, TBS will provide guidance on claiming other expenses . Guidance regarding receiving can be found on the Disbursements website: Claims for Loss or Damage in Shipment. This may be done in lieu of seeking competitive bids. Separate guidance governing the duty to accommodate. See the myUFL Toolkits regarding Amount Only POs. Emergency limit previously approved for the Minister responsible for the Foreign Affairs: Non-competitive services contract related to chanceries or national security-related threats to Canadian missions abroad up to $15,000,000. #email { to uphold the obligations of the Crown with respect to Indigenous peoples. Directive focuses on non-procurement transactions only. We wish it were that simple! It is expected that departments will exercise sound stewardship in the management of equipment purchased with public funds and follow normal procedures, in accordance with the Policy on the Management of Materiel, for the tracking, retention, maintenance and recovery or divestiture of equipment. Click here if you have any questions or suggestions regarding the accessibility of this site or ADA Compliance. Building Practices and Indoor Air Quality: All University of Florida personnel will purchase recycled and environmentally preferable products whenever practicable. Commodities or contractual services available only from a single source, may be exempted from the bid requirements when the University certifies and documents that there is only one source of supply capable of meeting all specifications, terms and conditions to the Universitys satisfaction. } The Canada Revenue Agency (CRA) and Revenu Qubec are reviewing the implications to tax exemptions in the context of the pandemic response and equipping employees working remotely. The attorney-in-fact who signs the bond must file with the bond a certificate and effective dated copy of power of attorney. No department or individual, unless specifically delegated, may sign any agreement or represent in any manner whatsoever to an individual or business that they possess the authority to bind the University. For enquiries,contact us. . Any related needs that are known or should have been reasonably known at the time of the requirement should be combined into one coherent request for procurement. width: 100%; O001roq\`;$ This site is for the exclusive use of OCPS employees. Staff is encouraged to seek at least one quote from an MWBE/LDB. color: #fff; Log in to the editor with your credentials or click on. Departments should use the list composed in this document as a guideline and may add or modify the list as needed. Instead, contact this office by phone or in writing. SSC.pvr-arf.SPC@Canada.ca Departments should carefully analyze all information and select among the following 3 equipment maintenance alternatives: Requisitions for maintenance or service agreements on equipment must include the following information: Contractual services are defined as the rendering of a contractor of its time and effort rather than furnishing specific commodities. All bids or Requests for Qualification(RFQ) presented on this page are subject to change by way of addendum. Goods agreement to supply edible agricultural products as part of a foreign aid program up to $10,000,000 under the following conditions: bids are reasonable under prevailing market conditions, the lowest valid bid is accepted or when necessary to obtain the tonnage demanded, successive lowest valid bids are accepted; or, when bids include Freight Aboard Ship multiple ports, the lowest valid bid or, when necessary to obtain the tonnage demanded, successive lowest valid bids that result in the lowest total cost to the recipient country are accepted. Employees should also be provided with resources on how set up their workspace safely. and approve new equipment at VA medical facilities. For information regarding the Government of Canada All bids and requests presented on this page are subject to change by way of an addendum. Any purchases from piggyback bids over $50,000 require School Board approval. May 2015 - Jan 20171 year 9 months. Text-Only Version, How to Purchase from Gainesvilles Sams Club, How to Purchase Software / Subscribe to Software-as-a-Service (SaaS), How to Shop at Office Depot Stores and Receive Contract Pricing, July 20, 2020 Quarterly Upgrade to Version 20.2 myUF Marketplace, Allowable, Conditional, and Non-Allowable Purchases, Contracting Authority other than Procurement, Exemptions from Competitive Procurement Requirements, Guidelines for Certain Types of Purchases, Division of Small Business and Supplier Diversity, http://www.fa.ufl.edu/wp-content/uploads/disbursements/Disbursement_DirectivesandProcedures.pdf, https://www.facilitiesservices.ufl.edu/facility-maintenance-and-project-request/, https://fpo.ifas.ufl.edu/submit-a-work-order, https://www.facilitiesservices.ufl.edu/departments/resource-management/recycling/recycling-guide/bottles-cans/, https://www.facilitiesservices.ufl.edu/departments/resource-management/recycling/. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. The following purchasing methods are used by OCPS to acquire products, services and equipment: Small Purchases (Up to $4,999.99) Purchases under $4,999.99 are bought on the open market with or without competition. Single source products or services are procured in accordance with DJB, Purchasing policy, DOE Rule 6A-1.012 and Florida State Statute 287.057 (5)(c), to verify the validity of a single source purchase. Rates or amounts must not exceed those normally charged. the efficacy and efficiency of delegated decision-making. Subject to the goods delegations, including those for emergency provisions where specified, from Public Services and Procurement Canada and Shared Services Canada, as applicable. Performance and Payment Bonds and Certificates of Insurance: The awarded contractor must additionally furnish a performance and payment bond as a security for faithful performance on contracts over $200,000 per Florida Statue 255.05. There may, however, be certain circumstances in which a contractor requires departmental equipment in order to fulfill the terms of their contract (e.g., use of a departmental device to access a departmental network). , the requirement in the directive will apply. x\nH}7i)-(8/k9yD2$;em(EtuW9U]jY4_GM'/E])yMVM>8mg!FCWTr|{G=n#"-r7M#19Dqqo?{ 7X{[4M2(g>61p]7$Z.kdh,dB]@ gWlv{|dqd bF\P5Qf^kyt}aHDP>A#V;/q&Y\r-8K/ All purchases exceeding $50,000 are acquired through the Formal Sealed Bid process, with the exception of sole source and emergency procurements. (see BOG Procurement Regulation 18.001). Construction Contractor shall furnish and pay for all management, supervision, financing, labor, materials, tools, fuel, supplies, utilities, equipment and services of every kind and type necessary to diligently, timely and fully perform and complete in a good and . The law also states that unsolicited goods shall be deemed a gift and recipient may use or dispose of them in any manner without obligation to the sender. If you are not sure about the different recycling programs on campus, visit the Physical Plant Division, Grounds Department website. The requisition shall be documented prior to the processing of a purchase order by the Procurement Agent as to the circumstances when competitive quotes are not obtained. On June 22, 2020, the Treasury Board of Canada Secretariat (TBS) issued a Guidebook for departments on easing of restrictions at federal public service worksites outlining governing principles that equally apply to decisions relating to equipping employees, namely: The need to respect public health instructions means that occupancy rates are capped at a lower level and it may be inadvisable for some employees to return to some worksites. All hazardous supplies, equipment and services are controlled by Environmental Health and Safety (EHS) and must be approved by them prior to purchase. Fill in your Employee ID number and password to enter. endobj Check the, Submit new ideas, problems or concerns to Procurement, Cross-sector: (examples: cleaning supplies). DocHub v5.1.1 Released! Please allow plenty of lead time when using the system for the first time. These procedures should also be read in conjunction with the Treasury Board Procurement Strategy for Indigenous Business ), Repair of equipment that is required to be sent off campus (certification of cleaning and decontamination will be required), Used lab equipment (certification of cleaning and decontamination will be required prior to arrival at UF), University of Florida Bids & Requests . The University standard contract for services is available from the Procurement website under Forms. When placing an order, the individual should identify himself/herself and give the applicable AOPO purchase order number. text-align: center; Examples of environmentally preferred products: In demonstrating a commitment to sustainability and seeking to ensure safe and healthy workplaces for the people who make products for the University of Florida, purchasers should strive to ensure that the products they purchase meet International Labor Organization (ILO) manufacturing standards and Fair Trade Labeling standards. When an exceptional limit is different from the basic contracting limit for its corresponding schedule, the exceptional limit applies. The expected results of this directive are as follows: 3.2.1 Materiel is managed in a manner that enables operational outcomes, demonstrates sound stewardship and . *Applies to non-regulated telecommunications services. For interpretation of any aspect of these mandatory procedures,contact the Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. DocHub v5.1.1 Released! Any requisition to purchase a special chair because the prospective occupant has specific ADA accommodations, must be approved by Environmental Health & Safety Department. University Procurement Services reports to the Office of the Chief Financial Officer. A University of Florida Project Number is required for new construction, interior design, renovations and remodeling. Purchases from $10,000 to $24,999.99 are procured via a Request for Quotation (RFQ) to a minimum of three (3) vendors selected from the Vendor List. Related to the Display all open bids and Requests for Qualification(RFQ). when the employee is expected to return to the worksite; whether the employee is on full-time leave, including other paid leave (699); and, specific operational requirements (e.g., outdoor work, laboratory settings, etc. Definitions to be used in the interpretation of this directive can be found in Appendix C of the Click to upgrade. The awarded contractor must also furnish an Insurance Certificate covering workers compensation, general liability, and auto liability and, if required, builders risk insurance. border-radius: 5px; Requirements for verifying Indigenous businesses for the purposes of these procedures are available in the Rather than detailed specifications, which are contained in Sealed Bids, the RFP generally includes a series of objectives and scope of work to be accomplished. Just defining the role of purchasing will not help increase procurement engagement with stakeholders. 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